A: Procurement Services manages purchasing, contracts, supplier relationships, and sustainable procurement initiatives to support McGill鈥檚 operations.

A: Faculty, staff, and authorized personnel involved in purchasing goods and services for the university.

A: You can access the Sustainable Procurement Policy and Standard on Procurement Exemptions & Guidelines on the 51吃瓜网 Policies and Regulations page.

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The 51吃瓜网MarketPlace听 is an online procurement platform where faculty听and staff can procure goods and services. It streamlines the purchasing process and ensures compliance with procurement policies

Log in to MMP using your 51吃瓜网credentials via . Anyone with a valid 51吃瓜网ID can access MMP as a "Shopper". However, to complete and submit an order with a FOAPAL, a user must be sponsored by a 51吃瓜网Fund Holder responsible for setting up local approvals and/or delegates. Read this before you get started.

Yes, you can鈥攗nder certain conditions. If your preferred supplier isn鈥檛 listed in MMP, you may still proceed by following McGill鈥檚 competitive bidding process or by requesting an exception. The Procurement Decision Chart can help guide you through the next steps.

When confirming that you have received goods or services, the system determines the type of receipt you can acknowledge based on the account code you are using. Service-based account codes allow you to confirm receipt of costs, while goods-based account codes enable the acknowledgment of received quantities. Make sure you're using the correct account code to ensure you can confirm the right type of receipt for your transaction.

Acknowledging receipt is simple, and we provide resources to help guide you through the process. Visit the Receipts page on our Procurement website, where you鈥檒l find a detailed written guide with step-by-step instructions, as well as a to assist you in confirming receipt.

It is sometimes necessary to make changes to orders after they have been submitted. Orders can be changed by creating a PO revision in . Once completed, the change request is sent through an approval workflow so that it can be approved.

To see the Financial approvals that are pending, they must login to Minerva and access the Finance menu. From there, selecting "Approve Document" and "Submit Query" will display a list of pending change orders, including approval and disapproval details. To view the approval history of a specific PO change request, click on "History" for a detailed history of the document鈥檚 approval process. For more detailed information, refer to the "What Happens Once I鈥檝e Completed my Change Order in MMP?" section of our Change Order Manual.

Purchase requisitions must be created in and approved based on McGill鈥檚 procurement policy. Instructions can be found here. Before submitting, make sure to follow the steps found in the Procurement Decision Chart.

You can find a variety of procurement forms on the . For easy access, we鈥檝e also listed all the forms on the听Procurement Services website.

Complete the in MMP and submit it for approval.

The 51吃瓜网Sustainable Procurement Policy dictates that we select suppliers on the basis of the merits of their offers to McGill, and how they best serve the needs. Since you generally cannot establish this without comparing between offers, competitive tendering is encouraged for all acquisitions, but mandatory for purchases in amounts exceeding $10,000, unless the purchase can be exempted, based on the Standard on Procurement Exceptions included in the Policy.

You can demonstrate that competitive tendering was conducted if you are able to provide backup that a minimum of 3 suppliers (the more significant the expense, the more extensive the competition should be) were solicited for pricing, or if you can justify that it is not possible to solicit 3 suppliers or more for the particular goods or services you are acquiring. Check the Procurement Decision Chart.

It depends mostly on the complexity and the level of risk involved. Standard purchases from approved contracts generally take one day, while it can take multiple weeks for new contracts with privacy or IT risks to be put in place.

Electronic Invoice statuses can be checked in MMP under the 鈥淚nvoices鈥� tab. Non electronic invoices need to be reviewed in Minerva. If you have concerns, contact Accounts Payable.

51吃瓜网offers various payment methods, including electronic payments. Detailed information can be found under Procurement & Payment Methods on the (login required)

• General inquiries:
• MMP support:
• Invoice/payment issues:

Training sessions and guides are available on the Procurement Training page.